Executive Assistant

About Aanaab

Aanaab is a Human Capital Development company that helps individuals and organizations build capabilities, improve performance, and achieve sustainable growth.

We are looking for a highly organized and proactive Executive Assistant to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, including agendas, materials, and logistics.
• Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.
• Manage and prioritize correspondence, communications, and requests directed to the CEO.
• Draft and prepare emails, letters, presentations, reports, and other business documents.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings.
• Maintain accurate and confidential executive records and documentation.
• Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements.
• Proactively follow up on pending tasks and priorities to ensure timely completion.

Requirements

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Previous experience supporting a CEO, senior executive, or senior management is preferred.
• Strong experience in calendar management, meeting coordination, business correspondence, and follow-up.
• Excellent organizational and time-management skills with the ability to manage competing priorities.
• Strong attention to detail and a high level of confidentiality and discretion.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and/or Google Workspace.
• Professional proficiency in Arabic and English.
• Ability to work independently, take ownership, and proactively follow through on assigned actions.

Benefits

• Medical insurance (as per company policy).
• Supportive and collaborative work environment.
• Open and collaborative culture.
• Continuous learning and growth opportunities.
• High level of autonomy and ownership.
• Opportunity to make a real impact.