عن الوظيفة
About the role
AHS Properties is a real estate development company based in Dubai. We're looking for an organised, discreet and proactive Executive Personal Assistant to support a senior executive with business and personal matters.
You'll manage the executive's calendar, travel and correspondence, keep documents in order, and follow up with contractors and suppliers so that commitments are delivered on time. The role suits someone who thinks ahead, handles confidential information with care, and is comfortable working at a fast pace in a senior setting.
Responsibilities
- Executive and PA support
- Provide full administrative support to the executive, including managing correspondence and prioritising the inbox
- Prepare and format letters, memos, reports and presentations to a high professional standard
- Screen and direct calls, emails and visitors
- Act as the executive's point of contact with internal departments, senior stakeholders and external parties
- Take minutes at meetings, then track and follow up on action items until they're closed
- Calendar and meeting management
- Manage a complex, frequently changing calendar and resolve scheduling conflicts
- Book internal and external meetings, site visits and calls, including across time zones
- Prepare meeting packs and briefing notes, and make sure the executive has what they need before each meeting
- Arrange meeting rooms, catering and visitor access
- Travel and bookings
- Arrange business and personal travel end to end: flights, hotels, transfers, car hire and itineraries
- Coordinate visa applications and travel documents
- Book restaurants, events and other personal arrangements when requested
- Prepare and reconcile travel and expense claims in line with company policy
- Document control and records management
- Maintain an organised filing system for the executive's office, both physical and digital
- Control versions, approvals and signatures on contracts, agreements and correspondence
- Track expiry and renewal dates for documents such as licences, permits, insurance policies, contracts and personal documents, and raise reminders in advance
- Treat all confidential and sensitive information in line with company policy
- Contractor and supplier follow-up
- Follow up with contractors, consultants and suppliers on deliverables, quotations, invoices and deadlines
- Keep trackers of open items, purchase requests and payment status, and escalate delays
- Coordinate with Procurement, Finance and Projects so that requests get approved and processed on time
- Arrange access, appointments and logistics for service providers
- Personal and office matters
- Handle personal administration for the executive, such as household or property-related coordination, renewals, appointments, payments and errands
- Coordinate office requirements, supplies and facilities issues for the executive's office
- Take on ad-hoc projects and tasks that the executive assigns
Requirements
- Bachelor's degree in Business Administration or a related field (preferred)
- At least [3–5] years' experience as an Executive Assistant or Personal Assistant to a senior executive, ideally in real estate, construction, family office or corporate
- Experience in the UAE is strongly preferred
- Excellent written and spoken English
- Arabic is an advantage
- Advanced Microsoft 365
Outlook, Word, Excel, PowerPoint and Teams
- Proven experience managing complex calendars and booking international travel
- Experience with document control, trackers and following up with vendors
- Strong discretion and integrity when handling confidential business and personal matters
- A valid UAE driving licence is an advantage
- Key competencies
- Highly organised, with close attention to detail
- Proactive and able to anticipate needs before being asked
- Stays calm under pressure and manages competing priorities well
- Communicates professionally and diplomatically with people at all levels
- Follows tasks through to completion
- Flexible about occasional work outside normal hours when business needs require it
Benefits
- What we offer
- A competitive, tax-free salary package: [AED range / "based on experience"]
- UAE employment visa and medical insurance
- Annual leave and air ticket in line with company policy and UAE Labour Law
- The chance to work closely with senior leadership at a growing Dubai developer
- How to apply
- Submit your CV [via Workable / to careers@ahsgroup.ae] with the subject line "Executive Personal Assistant". Only shortlisted candidates will be contacted.
مصدر الوظيفة: صفحة التوظيف الرسمية لصاحب العمل.
