Procurement Manager

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1,600 employees across 14 offices – there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Building Performance – Control systems, fault detection, energy services and remote monitoring
• Energy and Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build energy-efficient projects in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

The Procurement Manager is responsible for leading the operational procurement function, overseeing purchasing activities that support the organization across all locations. This role ensures purchase orders are processed accurately and efficiently, materials and equipment are delivered as required, supplier issues are resolved, and internal stakeholders have visibility into procurement activities and order status.

The Procurement Manager leads and develops the procurement team, establishes effective processes and workflows, manages supplier relationships, and partners with internal stakeholders to support operational and project needs. The role is responsible for identifying opportunities to improve procurement efficiency, visibility, and service through process improvements, reporting, technology, and data-driven decision-making.

The ideal candidate is a hands-on procurement leader who can balance daily operational demands with longer-term process improvement. This role requires strong organizational, problem-solving, communication, and supplier management skills, as well as the ability to prioritize competing demands in a fast-paced environment.

This position requires monthly travel to other MMFS office locations to support procurement operations, team development, stakeholder engagement, and process visibility

Procurement Operations

• Lead day-to-day procurement operations supporting MMFS projects, service operations, and corporate functions across all locations.
• Oversee the end-to-end purchasing process, ensuring purchase orders are accurately processed, communicated to suppliers, and followed through to delivery and closeout.
• Establish and maintain processes for order tracking, expediting, delivery visibility, and issue resolution.
• Ensure procurement activities comply with MMFS supplier agreements, enterprise standards, purchasing policies, and job specifications.
• Serve as an escalation point for complex procurement and supplier issues.
• Monitor procurement workload and service levels to ensure internal stakeholders receive timely and effective support.

Team Leadership & Development

• Lead, manage, and develop the procurement team, including workload planning, performance management, hiring, onboarding, coaching, and professional development.
• Establish clear expectations and accountability while fostering a collaborative and service-focused team environment.
• Evaluate team structure, workload, and resource needs to ensure procurement support aligns with organizational demand.
• Promote cross-training and knowledge sharing to improve team flexibility, continuity, and operational effectiveness.

Supplier & Stakeholder Management

• Develop and maintain strong relationships with key suppliers and external stakeholders.
• Partner with project, service, operations, finance, and other internal stakeholders to understand purchasing requirements and resolve procurement issues.
• Evaluate supplier performance and address delivery, quality, warranty, pricing, and service concerns.
• Support supplier negotiations and ensure purchasing decisions consider cost, availability, quality, lead time, and overall value.
• Communicate procurement priorities, risks, trends, and opportunities to leadership and stakeholders.
• Serve as a key point of escalation for supplier and stakeholder concerns requiring management involvement.

Process Improvement, Reporting & Technology

• Identify opportunities to improve procurement processes, efficiency, service levels, and stakeholder experience.
• Develop and maintain procurement reporting and dashboards that provide visibility into purchasing activity, open orders, expediting, supplier performance, and other key metrics.
• Use data and reporting to identify trends, bottlenecks, and opportunities for improvement.
• Partner with internal teams to implement technology, automation, and process improvements that reduce manual work and improve procurement visibility and accuracy.
• Establish and monitor key performance indicators to measure procurement team effectiveness and operational performance.
• Continuously evaluate procurement workflows and recommend practical improvements that increase efficiency and scalability.

Requirements

Procurement Manager: This is where you come in.

We’re looking for a Procurement Manager to lead and optimize our daily procurement operations, ensuring efficiency, cost-effectiveness, and compliance with company policies. In this role, you will develop and execute strategic procurement plans, analyze purchasing trends, and streamline processes to enhance overall performance.

Your expertise in vendor evaluation, negotiation, and contract management will be key to securing favorable terms and strengthening supplier relationships. Additionally, as a People Manager, you will mentor and develop your team, fostering cross-functional collaboration and driving professional growth.

You’ll play a pivotal role in shaping a high-performing procurement function by promoting collaboration, accountability, and excellence. In return for driving impactful results, you’ll gain greater ownership, significant career growth opportunities, and the autonomy to make a lasting impact.

Top deliverables in the first year to be a hero

• Lead and optimize daily procurement operations, ensuring efficiency, compliance with MMFS supplier agreements, enterprise standards, and job specifications.
• Develop and execute strategic procurement plans to enhance expediting, delivery tracking, and reporting initiatives.
• Analyze purchasing trends to identify cost-saving opportunities and drive continuous process improvements.
• Evaluate and strengthen supplier performance, proactively addressing warranty issues and fostering strong supplier relationships.
• Collaborate cross-functionally with internal teams to align procurement strategies with business objectives.
• Mentor and develop team members, fostering professional growth and a high-performance culture.

The Procurement Manager reports to Jeff Phillips, Senior Director of Procurement and plays a key role in a collaborative team driving strategic projects and initiatives to support our growing business. This high-impact position engages with stakeholders across all levels and functions of the organization, ensuring alignment and visibility across departments.

Your Background: What kind of person will thrive in this role?

You should have…

• Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, or a related field preferred.
• Minimum of 5 years of progressive procurement or purchasing experience.
• Minimum of 3 years of people-management experience preferred.
• Ability and willingness to travel monthly to other MMFS office locations to support procurement operations, team development, stakeholder engagement, and process visibility.
• 5+ years of progressive procurement or purchasing experience, with experience managing operational procurement activities.
• Previous people-management experience.
• Strong understanding of purchasing, supplier management, order fulfillment, expediting, and procurement operations.
• Strong problem-solving and decision-making skills with the ability to manage competing priorities.
• Strong communication and relationship-building skills with both internal stakeholders and external suppliers.
• Ability to analyze procurement data, identify trends, and translate information into actionable improvements.
• Experience developing or utilizing procurement reporting, dashboards, or other data-driven tools.
• Strong Microsoft Office skills; experience with ERP and procurement systems preferred.
• Demonstrated ability to identify process gaps and implement practical improvements.
• Ability to work independently while collaborating effectively across departments.
• Strong organizational skills and attention to detail.
• Ability to build trust and credibility with team members, suppliers, and internal stakeholders.

And everyone you work with should describe you as…

• A strategic problem solver who thrives on finding innovative solutions.
• Collaborative and able to build strong relationships across teams.
• Accountable and driven, taking full ownership of your work and team success.
• An effective communicator who can convey complex ideas clearly.
• Proactive and resourceful, always anticipating challenges and opportunities.

And you should be motivated by…

• A passion for energy efficiency and making a tangible impact on existing buildings.
• A self-starter mindset, eager to learn and take initiative without needing constant direction.
• Thriving in a fast-paced, results-oriented environment, where growth and responsibility increase each year.
• Enjoying a transparent, innovative, and supportive workplace that values fresh ideas and a strong team culture.

Compensation: $132,000 to $171,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Kent office (22023 68th Ave S, Kent, WA 98032) offers convenient access to major highways and surrounding business hubs, ample parking, and modern office facilities in a central South King County location. Neighborhood amenities include nearby restaurants, retail options, and convenient access to I-5, SR-167, and the Kent Valley.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.